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10 CHARACTERISTICS TO LOOK FOR IN PROOFREADER

Proofreading is one of the most critical steps for effective writing. A text or write-up is considered to be accurate when it is free from various errors including grammar and spelling mistakes. To make sure that the content of the text is error-free and accurate, it is important to review it carefully with a view to correct mistakes if any. However, proofreading is the most tedious and challenging task, but it is essential for improving the quality of the text. One needs to have various types of skills and qualities so as to proofread effectively and efficiently.  Apart from having the knowledge of subject matter, proofreader also requires some specific skills.

Proofreader Characteristics

Below mentioned are some major skills and characteristics to look for in proofreader:

Good computer skills: It is important for a proofreader to have effective computer skills. In the era of technological advancement, most of proofreading is done on-screen, hence it is essential for proofreader to have better understanding of varied computer applications and tools related to proofreading and editing such as Track Changes in MS Word, insert comments, etc. Moreover, there are different types of online proofreading tools such as SlickWrite, Grammarly, Ginger, Proof Read My File and so on, are available that helps you to review your text for mistakes and error, and corrects them. For using these tools, it is important have detailed knowledge of computer programs as well as The internet.

Have patience: Proofreading is considered as a tedious task, as it requires a detailed analysis of the text in order to identify grammar and spelling mistakes, word choice errors, sentence structure, punctuations errors and correct them. For in-depth analysis of the content, one needs to have patience. So before hiring a proofreader to review your document, you must ensure that he/she has the patience to review lengthy text with a critical eye. As well, proofreader should be able to comprehend what a writer wants to say, despite ambiguous writing. Only then, he/she can identify the mistakes in writing. Many professional suggests double reading, reading aloud and backward reading of the text to find minor mistakes. Therefore, proofreader should have enough patience level and skills to do a detailed review to manuscript assigned to him/her.

Love Reading: Proofreader should be a good reader. He/she should enjoy reading different forms of writing such as books, journals, essays, newspapers, magazines, web content, articles and blogs, and even business letters. Reading skills is one of essential qualities that a proofreader should have. This characteristic will aid in finding the errors in grammar, spelling and sentence structure, etc. easily and competently without any hassle.

Good English and grammatical knowledge: For finding the grammatical and spelling mistakes, wrong use of verbs and tenses, word choice, typos, etc. in the text, it is imperative for proofreader to have good command over English language. In addition to this, proofreader should also be aware of various grammar concepts and rules so that he/she can correct the grammatical errors and typos effectively. He/she must be competent in rectifying mistakes including wrong word usage, word order, punctuation and other grammar related errors. Better understanding of English and grammar is essential for proofreader in order to make the write-up clear, well-structured, as well as grammatically correct.

Aware of varied stylebooks: There are different types of style guides such as AP style guide, AMA Manual of Style, Chicago Manual Style, APA and MLA Style guide and so on. Proofreader should be familiar with most popular style guides in order to review every detail of content carefully including style of writing and Style Guide Compliance. Understanding of various Style Guides also aids in identifying the citations or Referencing errors so as to make the content correct and accurate in all aspects.

Have formal training: An individual need to have some kind of formal training which can include high school courses in Literature and English, which will give a foundation in basic proofreading and language. In addition to this, certain diploma courses such as Marketing, Human resources, finance or any other subjects are also essential. It is crucial for a proofreader to possess knowledge of varied subjects in order to analyze effectively the content.

Good observational skills and Consistent: Even a small mistake such as the wrong use of exclamation marks, can make a big difference. Wrong use of commas, full stops, and semi-colon can change the meaning the sentence completely. If a word is omitted, or double space is left between sentences, a proofreader should be able to catch it. An individual needs to be detailed-oriented as well so that he/she can scan the minor mistakes in the text. Therefore, it is important for a proofreader to be well observant and good with details in order to review effectively the write-up as well as to make it precise. Furthermore, he/she must be prompt with regards to complete the proofreading within specified deadline.

Effective communication skills: Good communication skills are essential for the proofreader. If there is doubt about any sentence or content, a proofreader should be able to communicate freely the query and clear it with the client. Any miscommunication on the part of proofreader can affect the writing to a great extent.

Enough time to check: Proofreading is a challenging task, it requires adequate time to print the text, analyze the content, markup the errors, and correct them. Proofreader should have adequate time to perform all these tasks. Reviewing the text only online is not enough to make the text accurate and error-free. Multiple times of reading and checking is of paramount importance for effective writing.

Feel free to use a dictionary or any other kind of help: The good proofreader is one who is afraid of using a dictionary, grammar reference book or Style guide to review the content. Furthermore, he/she should not feel humiliation in consulting or taking help of others.

            These are some of the main characteristics that one should look in proofreader before assigning them the work. However, this is not the comprehensive list, but it mentions some of the basic skills that proofreader should possess.

Proofreading services – produce high quality of contents

Proofreading the surface errors like error in grammar, spelling and formatting, logical aspects of the construction of sentences and rectifying the same are for the purpose of only one thing – delivering the subject matter or the content of the published materials in a clear and unambiguous manner to the readers. It’s true that a clear, error free published report, document or any academic paper is essential to cast a positive impression on the minds of the readers but, the ultimate goal of your writing is whether the quality of the content is enough to boost the brand equity of your company or your academic or professional career.So proofreading are an important activity of writing.

proofreading servicesLet us look at the content aspect of the assignments, thesis or research papers which are extremely important to lift the grade points of the students or for achieving a higher degree like PhD or MPhil.In these cases the contents usually involve the complex cause and effect relationship in between various variables, logical arguments to support the view point of the writer, evidences to support the research findings and the decision made by the writer etc. Proofreading of these highly enriched and mostly technical contents should be done to make sure that well researched evidences, as well as, the validity of the arguments made by the students or the researchers, support the conclusion or decision made by the students or the research findings revealed by the researcher. Professional proofreading of any error in language, grammar and formatting and rectifying the same are all important to represent the contents of the assignments or the research findings in a clear and concise manner before the evaluators. But at the end, it is the content that will help you to cast the most significant impact on your examiners and will help you most, to achieve best grade points or the much needed PhD.

Contents of the business documents have gradually become the most important aspect for creating the brand equity of the companies. In the modern business world marketing of product has been replaced by the marketing of concept. Even the tangible products are also being perceived by the consumers as a concept. How companies are delivering these concepts to the consumers? Through audio visual advertisements as well as through various promotional write-ups in the form of product review, banner, poster as well as electronic mails and publications through digital media or newspapers and magazines. Every form of communication by the business houses, from business documents to advertising its products and services, certainly convey a dedicated message to the target audience.

Important guidelines about proofreading services

What exactly you have to look after, to proofread high quality content are briefly described here.

First, you have to rectify any typographic error. The error in grammar, spelling, punctuation, use of phrase verb as well as the consistency error in using the tense must be rectified.

Second, the logical construction of sentences, the formatting of the write-up must be proofread so as to eliminate any mistakes in all these areas. Command in using language creates a significant impact on the content quality.

Third, the proof-reader must ensure that the content of the write-up is brief and concise so as to convey the message in clear and unambiguous manner.

Fourth, a vital part of the content proofreading is to check whether the content is understandable and sharable by the target readers and simple enough to initiate the action on the part of the readers as intended by the content.

Fifth, if there is any graphical representation, the proof-reader must check whether the graphs are exciting and clear enough so that those could easily be interpreted by the readers of the documents or assignments. The consistency in between the graph and the text of the contents, as well as, the explanation of the graph should also be checked carefully as these are important to create a high quality content.

Sixth, in case of academic assignments or research paper the logical arguments to support the conclusion or research findings should be carefully checked so as to establish the validity logic of the arguments and the conclusion or research findings based on those arguments and evidences given in the content. In case of business documents the transparency of the direction given by the top management, or the clarity of the report prepared for the top management should be checked carefully by the proof-reader.

Lastly, the most important aspect of creating high quality content is that the proof-reader should check whether the entire content, apart from being free from any error in language, is making sense before the readers. Ultimately the quality of the content depends upon the fact that, whether the message contained in the content is clear to produce the intended action on behalf of the intended audience. Only a professional and highly experienced proof-reader can make sure that your quality of your content is not just ‘good enough’ but the best one to create maximum readership or to bring the best possible result for your effort.

Grammar Checking – Proofreading Services for Students

The grammar of any language, irrespective of its national or regional identity, forms the foundation of the language. The grammar forms the logical and meaningful base of the language. The more you are perfect in using right grammar at the right place in your writing, the more will be the clarity and objectivity of your message. The way of conveying your message with unambiguous and grammatically perfect writing is the essence of written communication.

Importance of grammar checking in content writing

Naturally, in the academic career, grammar plays a key role in deciding the quality of answers of the students as well as their grade points. This one is true at all levels. However, we will be discussing about the essence of grammar in case of college or university students, who are required to write various assignments and homework topics, given by their institutes. The performance in the college or university level, cast a direct impact on the forthcoming professional career of the students. Grammar check is not only important for these students but also for the students who write research papers to get PhD or other higher degrees.

Grammar is the logical thread of the writing and if a student fails to use perfect grammar, the entire writing could be turned out to be ambiguous before the examiners. There are various aspects which you have to check to make, your assignments, homework or the research papers, free from any grammatical errors before submitting those to the examiners. For checking these grammatical aspects of your writing you should have strong grammatical concept.

grammar checking

However, it has been found, that the grammatical concepts of the students are either not very strong or they commit some mechanical mistakes in grammar, and these mistakes usually take a toll on their academic performance, by affecting the quality of their assignments, homework or research papers. Here comes the importance of the services of the professional proofreaders. The language experts of these organizations can simply make your written piece of work completely error free before submitting the same to the examiners. The proofreaders will help to:

  • Rectify the inconsistency in using tenses, if there is any, in your writing. Very often it is found that students use tenses arbitrarily which make their presentations unprofessional and logically incorrect. Proofreaders, with their year long experience and expertise, will help you to make your writing completely free from inconsistent use of tenses. Moreover, usually various parts of the assignments or research papers should use different tenses consistently. This means, it may happen that you are using present tense consistently while discussing your main body whereas, use of past tense is appropriate for the conclusion. However the use of tenses in such a way depends upon the nature of the content. Proofreaders will help you to ensure that you put perfect tenses consistently in different parts of the assignments or research papers so as to make those more meaningful.
  • The use of subject-verb is another place where students commit some common mistakes. Proofreaders will help you to get rid of those mistakes.
  • In writing, it is always suggested to use the active voice to give the presentation more professional look. But very often students are found to use the passive voice instead of the active voice, even when it is possible. The proofreaders will help you to identify those sentences which could be written using active voice rather than a passive one.
  • Sometimes, some sentences when combined in an effective manner gives your writing a form of fluency and makes the entire representation brief and concise. Proofreaders will help you to achieve this fluency by identifying the sentences which you can combine to make your presentation smooth and more precise.

In fact it has been found that the best performers, in their respective fields, are all excellent in using grammar properly while communicating their written message to the intended audience. While doing your academic work, it is true that you may not have enough expertise to make your written communication grammatically accurate. But at the same time, you do have the services of the professional proofreaders to make your work free from any grammatical errors. While taking their service to make your assignments or research papers flawless, you can also learn from them how to use grammar to improve the quality of your writing and, that lesson will help you a lot to communicate your message in the most proficient manner in the forthcoming future.

Importance of a proofreading service for better business communication

For any business, business communication is something like the flow of blood in our body. Business communication is nothing but the way of exchanging various business information in between different stakeholders of a company. A proper business communication at the right time and with a proper tone can add tremendous value to all kinds of value creating activities of the company. The activities of the employees, management and different functional departments are synchronised towards achieving the overall mission of the company by proper business communication.

Why is proofreading important in business

Business communication could be of different types depending upon its purpose and the message it intends to deliver to the target audience. The character and the way of communicating the business messages also depend largely on the nature of the audience. It could be formal or informal. Formal business communications are usually written in proper format to communicate the information, report or orders. Though informal communication are of significant importance in affecting the performance of the business, here we will discuss about the formal business communication which needs to be perfected in all its aspects like, proper format of the message, proper language as well as proper tuning depending upon the nature of the target audience.

Formal communication could be of various types, each one with typical characteristic properties. It could be memo, for being circulated within the department, it could be a business proposal to investors or the shareholders or to another company, it could be a formal report of the financial performance of the company, it could be some orders issued, in general, by the top management of the company or it could be an advertisement material to promote the products or services of the company. Whatever may be the character of the company; the written communication should be professional, brief, and concise and should be capable of clearly communicating the message to the intended audience. In case of an internal memo or an order to be circulated to the employees of an organisation, the written communication should be enough clear to initiate intended actions perfectly on the part of the target audience. If it is a business proposal, the proposal should be such as to clearly reflect the intentions and the conditions; the company wants to communicate to the other party. One most important thing for business communication is that, the written communication serves as an identity of the company so that by going through the communicated message as well as format, style and language of the message the company could easily be identified by the others.

In case of business communication to outsiders, like business proposal, offer or advertising materials, it is very important that the piece of communication must be perfect in all respects as stated above; as otherwise, it could taint the reputation of the company. The same condition applies in case of important internal memos or circulars to the employees of the organisation. Thus to be sure that business communication achieve its purpose, it is always essential to proof-read each and every possible business communications. Various proof reading services are available in the market, which have expertise in proofreading different types of business communications of various companies belonging to different industries.

proofreading infograph

Professional proofreaders with the year long experience in dealing with business communications can bring significant changes in the communication qualities, which are discussed below:

  • They will take care of making the written piece of communication flawless. They will check and rectify any error related to grammar, spelling, punctuations, as well as in the construction of sentences. By eliminating these errors, if there is any, they will ensure that the communication is free from any linguistic errors.
  • They will look after the format of the message that has been written. The format and style of writing should represent the company identity and the proof readers will ensure the perfect format for the written piece of communication.
  • They will eliminate any unnecessary words or sentences so as to make the communication more clear, simple, brief and precise. This also increases the professional appearance of the communication.
  • They will make sure that the communicated message is clear enough to initiate intended actions perfectly on the part of the target audience.
  • In case of advertisement materials, the proofreaders will help the company to rectify any mistakes in the logo, trademark or in the catchwords of the company. Whether the content of the advertisement is clear enough to convey the concept of the company to the market or not would also be suggested by the proofreaders.

Thus proofreading service, in today’s global business scenario, has become so important that it is always required by the business houses to employ them to proof-read their business communications so as to make the business communications perfect and most productive for the company.

Proofreading – Perfecting an Imperfect World of Media and Print

The world of media and print is highly writing based industry where extensive use of articles, reports, website content and blogs is common. So it is also common that writing involves variety of mistakes and errors that can put its adverse impact at the content.

How Proofreading is important for media and print world?

Proofreading is a solution of eradicating the errors and mistakes any kind of writing whether it is for report, website content, blog writing etc. In media the use of content writing has been increased very immensely. So many amateurs have their blogs with some kind of thoughts and ideas. But due to poor writing skills the level of blog remain average.

There is high level need of the proofreading experts those who can eradicate the errors and improve the level of writing. Proofreading is a technique that helps immensely in reading the write ups and removing all the small errors.  It is to acknowledge that the skills of proofreading highly depend upon the knowledge of language, tense and grammar. If someone is having command on this factor then proofreading could be done in proper way.

The writers need to develop the skill of proofreading just to raise the standards of content. It could be treated as essential element for any writer. It happens in most of the cases that writers write in one flow and they neglect small mistakes due to concentration about topic or subject matter. But through proofreading those mistakes can be identified easily. Another factor that also suggests the high use of proofreading is to maintain the flow in writing.

With the help of proofreading the writer can definitely identify the lack of flow and connectivity between different topics can be created. It is to acknowledge that proofreading is a process which demands huge patience and calm attitude. One can’t provide the proofreading service until n unless he doesn’t devote the ample amount of time to this activity. In print media the role of proofreaders has been increased enormously.

They understand the basic concepts of language very deeply and print media get the privilege of their experience. It is providing the good reading experience to readers and developed their interest into the content. In print media various information which have been gathered remains raw and in unarranged format but professional proofreaders arranged it in well systematic manner and make it more perfect. Proofreading is not one day learning process.

There is need of practicing the art of proofreading and conceptual clarity is also required. If any individual is committed to learn the art of proofreading then basic fundamentals of language is required to be inherited. The knowledge about writing is also required along with the subject related intellect.  The scope of print media has been increased so wide so the job profile of proofreading has become new career path. An individual is supposed to give adequate amount of time while learning the process of proofreading. Mainly experience people get into the work of proofreading and provide their services to print media industry. The major benefit of proofreading is that it helps in presenting the content in accurate manner. The readers can read it in proper way and meaningful message could be extract from it. If proofreading won’t be done in proper way then sentence formation along with the spelling mistakes won’t be removed and it will spoil the reading experience of readers.

Further proofreading not only deals with the grammar or tense mistakes it also handles the punctuation related errors. It is also equally important in writing process. Wrong use of punctuations can cause differentiation in meaning and this kind of errors can’t be accepted in print media. The main aim of print media is to create appeal among the readers so that they can grab the attention of more number of viewers or readers. It has become trend that media use such kind of vocabulary and sentences which increases the standard of writing but it all has become possible through the art of proofreading.

They provide their services in very perfect way and increase the reputation of print media. Being a content writer every individual should develop this skill within the personality traits. In this way proofreading is helping the print media to become perfect in terms of writing.

Always proofread document before submission

You have completed your essays, assignments, reports or documents. Now what is your next step? Most of the students are still not confident enough to submit their written essays and assignments to their teachers or university, because they have a little doubt about their grammar, punctuations, spellings, sentence formations and use of vocabularies. Proofreading must be your next step after writing because it will enhance your writing.

 proofread document

Proofread document before submission is must for each one

These above points are the main reasons for marking student’s document down because teachers don’t get any relevant and impressive data from your document.

Some important points are here which can be a neglected part of the assignment writing process:

  • Allocate proper amount of time to your assignment or document for proofreading.
  • After writing, put your assignment aside for at least half a day. At this point, if you notice errors and gibberish content then it is a good indication that you need to improve your writing.
  • You can read aloud for catching your mistakes.
  • It will be good if you use a second pair of eyes to proofread document or you can take others opinion by reading your document in front of them.

Proof Read My File is a best place where you can submit your prepared essays, assignments, reports, papers and documents for proofreading and editing. We provide professional proofreading, grammar check online and editing services for students, scholars and businessmen. Here we have hired highly qualified editors and proofreaders who will always give their best in making your documents 100% grammatically error free, professional and impressive. You will be assured about the correctness of your document. We value your precious time, therefore we always deliver high quality results before deadline. Our services are affordable, reliable and confidential. You can ask for any query any time, we will always serve you.

Resources about proofreading services

Proofreading marks

PhD Proofreading