Among all the online file editing service, Google Docs is the most popular one. Many people love it because the documents could be linked to their Google account. More or less, Google Docs works like mini online Microsoft Office. Even sharing documents is as easy as sending an email. So how can we start using it?
1. Sign In
In any online websites, the first step to do is signing in. If the users donÆt have Gmail account, it is time to create one. This account later on will be used to sign in into Google Docs. For those who already have Gmail account, go directly to Google Drive website.
Then, use the Gmail account to log in. The users will be directed to new page. Choose ôcreate a new documentö button. Next step is choosing the document type. Then, the users could start working. It is also possible to work with existing document in the usersÆ email or upload the files from the computer.
2. Share the Documents
After typing the necessary points, the users might need to share it with the other parties. To do this, hit the ôshareö button on the top bar. Then, the users will be asked to determine who will be the contributors and what they could do to the documents. Simply type the email address of the contributors on the box. Then, choose the role by clicking the button under the email box.
The usersÆ colleague will be notified that they are required to contribute to the document via email. They will see a link on the email body. Then, they could start working on the document.
3. Editing Document With Partners
If the users are not familiar with Google Docs yet, it is suggested to do editing in real time. When all the contributors are working, there will be multiple text entry cursors. It is possible to observe what kind of revision they do to the document. The real time revision will not make each contributors uncomfortable. In fact, they could also discuss the changes made by each other via chat box.
When the users miss the real time revision, Google Docs will still keep the copy of each editing for them. It is exciting to start a project with friends and colleagues. Before the fun begins, donÆt forget to familiarize yourself with Google Docs. This step is important, so you could run the discussion and take notes smoothly. After all, online file editing service needs to be set before use.